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North Devon Association Football League - Management Committee Minutes

Season 2007/08

September - October - November - January - February - March - April - May - AGM

September 2007

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the BIDEFORD TOOL NORTH DEVON ASSOCIATION FOOTBALL LEAGUE, held on September 7th, 2007.
PRESENT:  W Smale (Chairman), A Alcock, R Bates, M Jenkin, T Knight, D Loder, D Parish., P Shelton, M Stevens.
APOLOGIES for absence:  A Beer, C Burnage, D Pedler, M Saunders.
MINUTES of the meeting held on May 4th, 2007, were approved and signed.
MATTERS ARISING.
MEETINGS FOR CLUB SECRETARIES.  The Secretary reported that all six planned meetings had been held, with useful discussions at each.
OFFICIAL COMPLAINT.  Confirmation had been received from the DCFA that the person against whom the complaint had been made has been charged by the Cornwall County FA with bringing the game into disrepute.
APPLICATIONS.  The Secretary reported that the Landkey and Mortehoe clubs had completed their applications to join the League following their acceptance at the AGM.
LEAGUE WEBSITE.  Reported that following a rule change at the AGM, the 'manager' of the League website, R Bates, was now officially the Assistant League Secretary.
WOOLACOMBE.  The club had failed to pay any of the fines imposed for failure to play its final four games of last season.  These had been trebled, and following further failure to pay, the matter had been reported to the DCFA.  Each player registered for the Woolacombe club at the end of last season had now been suspended sine die by the DCFA, pending payment of his share of the amount owing.  To date about half of the thirty players had paid.
TEAM SHEETS and RESULTS REPORTING.  The Secretary reported that with just a few teething troubles, the new procedures were working well.
CORRESPONDENCE RECEIVED.
REFEREES WEBSITE.  Notification by e-mail had been received from the NDRA that the Association now had its own website.  A direct link to it had been provided on the League's website.
LOWER AGE LIMIT IN ADULT FOOTBALL.  E-mail communication received from Mr D Keast indicated that the League had been given, a year ago, incorrect information as regards the lower age limit in adult football.  It was now the case that a player was eligible as from the date of his 16th birthday.
COUNTY-BASED REGISTRATIONS.  Notification had been received that as from the start of season 2009-2010 all registrations in affiliated adult football in Devon would be handled centrally at Newton Abbot.
GENERAL FINANCIAL BUSINESS.
All fines in the May minutes had been paid.
REGISTRATION BUSINESS.
FINES:  £5 for signing for two clubs:  players S Copp, R Guppy.  £10 for fielding unregistered players:  Pilton (three times).  All paid.
£10 for fielding an unregistered player:  Mortehoe.
TRANSFERS:  £55 in fees passed to the Treasurer.
FIXTURES BUSINESS.
FINES:  £25 for failure to raise a team for a League game:  Woolsery.  Paid.
£5 for failure to phone First Eleven Agency:  Mortehoe, Pilton. 
TREASURER'S REPORT.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £822.62;  Portman Fixed Bond £10000.00;  Portman Instant Access a/c £169.09;  Benevolent Fund £3643.10.  Balance £14634.81.  All bills paid to date.
ANY OTHER BUSINESS.
SPONSORSHIP.  The Chairman reported that Mr R Harding had recently sold the Bideford Tool company to a new owner, who, after initially appearing willing to continue the League sponsorship, had now decided not to do so.  Proceedings would be set in motion to secure new sponsorship, and 'Bideford Tool' would be removed from the name of the League.
WITHDRAWALS.  The Secretary reported that since the AGM the Appledore club had withdrawn its third team, and the Dolton and Woolsery clubs their second teams, from the League.
HANDBOOKS.  Approval of the final proofs had been given to the printer in the previous few days.
MEETINGS.  Because there were no complications with the New Year holiday, or Good Friday, all meetings of the Committee this season would be on the customary first Friday of each month.
PIVOT TROPHY.  In accordance with recent practice, the Bratton Fleming club, last season's Intermediate champions, would be invited to represent the League in this season's Pivot Trophy game.
EARLY AFFILIATION.  The Secretary reported his view that the DCFA's insistence that clubs affiliate for this season before the end of last season had produced some problems, in particular that one club had been entered in the incorrect County Cup.  It was requested that this matter should be raised at the next meeting of the DCFA North Area Committee.

 

October 2007

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the BIDEFORD TOOL NORTH DEVON ASSOCIATION FOOTBALL LEAGUE, held on October 5th, 2007.
PRESENT:  W Smale (Chairman), A Alcock, A Beer, C Burnage, A Evans, B Fishleigh, J Fry, M Jenkin, A Johns, T Knight, D Loder, D Pedler, P Sercombe, P Shelton.
APOLOGIES for absence:  R Bates, D Parish, M Saunders, M Stevens.
MINUTES of the meeting held on September 7th, 2007, were approved and signed.
MATTERS ARISING.
WOOLACOMBE.  A cheque for £224 had been received in the past few days from the DCFA, representing the amounts paid by a number of players, who had therefore had their individual suspensions lifted.
HANDBOOKS.  The Handbooks had been received from the printer, and would be distributed once the postal dispute was over.
SPONSORSHIP.  There had been three expressions of interest so far, which would be followed up by the Chairman.  The Secretary had referred two of the three to the Chief Executive of the DCFA as there appeared to be a possible 'conflict of interest' in each, but the advice received was that this would not be the case.  A notice would also appear in the local press inviting expressions of interest. 
MEETINGS.  The November meeting would be held on the first Friday.  In line with recent practice a December meeting would only be held if there was sufficient urgent business to warrant it.
CORRESPONDENCE RECEIVED.
BENEVOLENT FUND.  Letter of thanks received from the Bradworthy club for the donation made to one of their players who had been injured on the first day of the season.
REFEREES' FEES.  Letter received from the NDRA requested the opening of a dialogue with the League with the aim of what the Association saw as bringing fees paid in the League into parity with those paid in other competitions.  The Secretary had acknowledged the letter, but stated he believed the Association's purpose would be better served by opening a dialogue with clubs, as they were the ones who voted on any rule change regarding fees.  This view was endorsed by the Committee.  Consideration would be given at the appropriate time to any proposal which the NDRA put forward on the matter.
GENERAL FINANCIAL BUSINESS.
All fines in the September minutes had been paid.
REGISTRATION BUSINESS.
FINES:  £5 for failure to mark the referee:  Ilfracombe Town, Torrington.  Both paid.
£5 for signing for two clubs:  player D Coggin.  £10 for fielding an unregistered player:  Braunton.
TRANSFERS:  £50 in fees passed to the Treasurer.
FIXTURES BUSINESS.
FINES:  £5 for failure to phone First Eleven Agency:  Barnstaple AAC, Ilfracombe Town.  Both paid. 
£25 for failure to raise a team for a League game:  Pilton.
TREASURER'S REPORT.
PORTMAN BOND.   A payment of £628.38 had been received as a result of the merger of the Portman and Nationwide Building Societies.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £1409.60;  Portman Fixed Bond £10000.00;  Portman Instant Access a/c £169.09;  Benevolent Fund £3643.10.  Balance £15221.79.  All bills paid to date.
ANY OTHER BUSINESS.
ABANDONED GAME.  The Grosvenor v Putford game had been abandoned after 71 minutes on September 12th, due to bad light.  Resolved that the game should be replayed in its entirety.
NORTH DEVON GAZETTE.  The Gazette had requested permission to use the League logo at the head of its reports of League games.  The Secretary had given provisional approval for this, which was formally confirmed.
REFEREE A BENNETT.  Resolved that a letter of congratulation should be sent to Mr Bennett on his becoming a Level 2 referee.
MR R HARDING.  Resolved that a letter of thanks should be sent to Mr Harding in recognition of the many years of generous sponsorship which he had given to the League.

 

November 2007

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the BIDEFORD TOOL NORTH DEVON ASSOCIATION FOOTBALL LEAGUE, held on November 2nd, 2007.
PRESENT:  W Smale (Chairman), A Alcock, R Bates, A Beer, A Evans, J Fry, M Jenkin, A Johns, T Knight, D Loder, D Parish, D Pedler, S Platt, M Saunders, P Sercombe, P Shelton, M Stevens.
APOLOGIES for absence:  C Burnage, B Fishleigh.
MINUTES of the meeting held on October 5th, 2007, were approved and signed.
MATTERS ARISING.
SPONSORSHIP.  Three proposals for sponsorship of the League had been received, from Regency Estate Agents of Bideford, the North Devon Advertiser and the North Devon Journal.  Details of all three proposals were presented, fully considered and discussed.  The procedure for voting on the proposals was agreed, and a ballot then held.  By securing an overall majority on the first ballot, the proposal of the North Devon Journal was declared elected.  The North Devon Journal would therefore be the new sponsor of the League.
MEETINGS.  Unless urgent business warranted it, there would be no meeting of the Committee in December, in line with recent practice.
CORRESPONDENCE RECEIVED.
ABANDONED GAME.  Letter received from referee Mr S Simpson giving notice of and reasons for his abandonment of the game between Kilkhampton and Appledore on October 13.  Noted that the League could not consider the matter until all disciplinary aspects of the case had been dealt with by the Cornwall County FA.
GENERAL FINANCIAL BUSINESS.
All fines in the October minutes had been paid.
REGISTRATION BUSINESS.
FINES:  £5 for failure to mark the referee:  Barnstaple AAC, Northam Lions.
£5 for late team sheet:  North Molton.   All paid.
TRANSFERS:  £65 in fees passed to the Treasurer.
FIXTURES BUSINESS.
FINES:  £5 for failure to phone First Eleven Agency:  Park Utd., Pilton.  Both paid. 
£5 for failure to phone First Eleven Agency:  Boca Seniors.
TREASURER'S REPORT.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £2539.51;  Portman Fixed Bond £10000.00;  Portman Instant Access a/c £169.09;  Benevolent Fund £3643.10.  Balance £16351.70.  All bills paid to date.
ANY OTHER BUSINESS.

PIVOT TROPHY.  It being this League's turn to host the game this season, the Secretary would arrange a date and venue and notify same to the Kingsley League, and to the Bratton Fleming club which would be representing this League in the game.

 

January 2008

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the BIDEFORD TOOL NORTH DEVON ASSOCIATION FOOTBALL LEAGUE, held on January 4th, 2008.
PRESENT:  W Smale (Chairman), A Alcock, R Bates, A Beer, B Fishleigh, J Fry, M Jenkin, A Johns, T Knight, D Loder, D Pedler, P Sercombe, P Shelton, M Stevens.
APOLOGIES for absence:  C Burnage, M Saunders.
MINUTES of the meeting held on November 2nd, 2007, were approved and signed.
MATTERS ARISING.
SPONSORSHIP.  Resolved that the cup donated by the North Devon Journal would, with immediate effect, replace the Bideford Tool Cup as that competed for by Intermediate Division Two clubs.  Mr. Jenkin would ascertain future sponsorship intentions from the management of the North Devon Journal.
MEETINGS.  There having been no urgent business, no meeting had been held in December.
ABANDONED GAME.  The Secretary had been informed verbally that the charge of causing the game to be abandoned had been found not proved, but official confirmation of this had not yet been received from the CCFA.
PIVOT TROPHY.  The game had been arranged for the evening of Wednesday March 19, at Vicarage Field, Torrington, and the Kingsley League, and Bratton Fleming FC (who would be representing this League) had been informed.
CORRESPONDENCE RECEIVED.
CLUB IN DEBT.  Letter received from the DCFA Disciplinary Secretary that a member club of this League was in considerable debt to another League, and would be suspended from all football activities if the debt were not cleared within a stated time.
REGISTRATION PROCEDURE.  Details of the procedure which would be introduced in season 2009-10 had been received in a DCFA publication.  It appeared that in addition to the DCFA's 'card scheme', players would need to register with a League much as at present.  It might therefore prove necessary to revise consideration of the idea of providing registration documentation via the League website.
GENERAL FINANCIAL BUSINESS.
All fines in the November minutes had been paid.
REGISTRATION BUSINESS.
FINES:  £5 for late team sheet:  Pilton.
£5 for signing for two clubs:  player L Bruzzichessi.  Both paid.
£5 for signing an incorrect team sheet:  Dolton, Boca Seniors.
TRANSFERS:  £115 in fees passed to the Treasurer.
FIXTURES BUSINESS.
FINES:  £5 for failure to phone First Eleven Agency:  Landkey, Lynton, Pilton.  All paid. 
£5 for failure to notify match official:  Pilton (twice).
TREASURER'S REPORT.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £2684.51;  Portman Fixed Bond £10000.00;  Portman Instant Access a/c £169.09;  Benevolent Fund £3643.10.  Balance £16496.70.  All bills paid to date.
ANY OTHER BUSINESS.
BRAYFORD CUP.   The action of the Secretary was approved in instructing that the Grosvenor v Kilkhampton game on January 12 should be played at Kilkhampton, as the Grosvenor club had not responded to a request to make arrangements for playing the game due to a pitch clash.
REFEREES.  Mr. Stevens reported that there might be some occasions on which he felt he did not have sufficient referees of a suitable level available to cover all games in the Premier Division.

 

February 2008

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the NORTH DEVON JOURNAL ASSOCIATION FOOTBALL LEAGUE, held on February 1st, 2008.
PRESENT:  D Parish (Vice-Chairman) in the chair, A Alcock, R Bates, A Beer, A Johns, T Knight, D Pedler, M Saunders, P Shelton, M Stevens.
APOLOGIES for absence:  C Burnage, J Fry, M Jenkin, D Loder, W Smale
MINUTES of the meeting held on January 4th, 2008, were approved and signed.
MATTERS ARISING.
SPONSORSHIP.  An e-mail had been received from Mr. Rogers of the ND Journal confirming continuation of the sponsorship for next season, and outlining future plans for the Journal's coverage of the League.
ABANDONED GAME.  The Secretary had been shown a letter from the CCFA stating that the case reported by the referee had been found not proven.  Resolved that the score at the time the game was abandoned should count as the final score.
PIVOT TROPHY.  All arrangements had now been confirmed by the Kingsley League, and a small programme would be produced for the game.
CLUB IN DEBT.  Reported that the debt had been paid, and the threat of suspension lifted.
CORRESPONDENCE RECEIVED.
ENTRIES FOR NEXT SEASON.  The Secretary reported that he had received provisional requests for information about applying to join the League next season from five clubs, three new and two currently playing in another League.
FACILITIES.  A report had been received from the Putford club of their revised plans for installing Premier Division facilities on their new ground.  The club would be required to produce a detailed timetable of the work and of the fundraising to pay for it.
GENERAL FINANCIAL BUSINESS.
All fines in the January minutes had been paid, those on Pilton after having been trebled.
REGISTRATION BUSINESS.
FINES:  £5 for failure to mark a referee:  Dolton.
£5 for signing for two clubs:  player J Cox.  Both paid.
TRANSFERS:  £50 in fees passed to the Treasurer.
FIXTURES BUSINESS.
FINES:  £5 for failure to notify details of a match to an opposing club:  Pilton.
TREASURER'S REPORT.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £2386.53;  Portman Fixed Bond £10000.00;  Portman Instant Access a/c £169.09;  Benevolent Fund £3643.10.  Balance £16198.72.  All bills paid to date.
ANY OTHER BUSINESS.
CUP FINAL ENTRANCE.  Resolved that a decision would be made at a future meeting as to whether the taking of a gate at the League's cup finals should be re-introduced this season.
FACILITIES.  Two general matters relating to facilities would be considered further at a future meeting;  any improvements required at the grounds of clubs having a chance of promotion to the Premier Division at the end of this season, and the provision at all grounds of separate changing and washing facilities for match officials.
DCFA PRESENTATION.  The Secretary would write to the DCFA expressing the thanks of those who had attended a presentation given by DCFA staff at Barnstaple Town FC for an interesting and informative meeting.
GENERAL SECRETARY.  The Secretary informed the meeting that he had recently written to the President stating that he would not be seeking re-election beyond the AGM in 2009.

 

March 2008

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the NORTH DEVON JOURNAL ASSOCIATION FOOTBALL LEAGUE, held on March 7th, 2008.
PRESENT:  W Smale (Chairman), A Alcock, R Bates, A Beer, J Fry, M Jenkin, A Johns, T Knight, M Saunders, P Shelton, M Stevens.
APOLOGIES for absence:  C Burnage, B Fishleigh, D Loder, D Parish, D Pedler.
MINUTES of the meeting held on February 1st, 2008, were approved and signed.
MATTERS ARISING.
PIVOT TROPHY.  Full details of the game were given, and arrangements made for manning the gates at the ground.  The entry fee charged would be £1.50.
ENTRIES FOR NEXT SEASON.  The Secretary gave an update of the situation, including details of current member clubs which had indicated a wish to enter more teams than this season.
CUP FINAL ENTRANCE.  Resolved that a gate would be taken at the League's finals this season, and the procedure whereby both competing clubs also paid and were then refunded would also be used.  The entry fee would be kept at £1 for this season.
FACILITIES.  (i)  Clubs currently in a position of possibly achieving a high position in the Senior Division would be contacted regarding whether their facilities met Premier Division standards.
(ii)  Resolved that as from the start of season 2009-2010, all clubs in all divisions would be required to have separate changing and washing facilities for match officials at their grounds.
(iii)  The Putford club had submitted a detailed report on the upgrading of their facilities, and how funding for this was being achieved.  The club would be asked to provide an update for presentation to the May meeting of the Committee.
CORRESPONDENCE RECEIVED.
REFEREES FEES.  A letter received from the NDRA requested the Committee to consider altering the level of fees for match officials in this League.  A reply would state that as this would require a rule change, it would be considered at the relevant meeting of the Committee in June, and that a proposal would probably be consequently put to the AGM.
REFEREE DEVELOPMENT.  A letter received from the DCFA's Referee Development Officer requested that any 'adverse referee reports' should be forwarded to him.  Resolved that letters in support of a low marking should continue to be dealt with in the same way, as the information in them would reach the RDO indirectly.
CUP FINAL OFFICIALS.  The Secretary had attended a meeting with the Appointments Secretary at which the names of officials for the League's cup finals had been received.
GENERAL FINANCIAL BUSINESS.
All fines in the February minutes had been paid.
REGISTRATION BUSINESS.
FINES:  £5 for failure to mark a referee:  Torrington.
£5 for signing for two clubs:  players G Scriven, J Cuell.  All paid.
£5 for signing for two clubs:  player L Testro (trebled).
TRANSFERS:  £35 in fees passed to the Treasurer.
FIXTURES BUSINESS.
FINES:  £5 for failure to phone a result to the First Eleven Agency:  Lynton.  Paid.
£5 for failure to phone a result to the First Eleven Agency:  Pilton.
£25 for failure to raise a team for a League game:  Lynton.
TREASURER'S REPORT.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £1523.20;  Portman Fixed Bond £10000.00;  Portman Instant Access a/c £169.09;  Benevolent Fund £3643.10.  Balance £15335.39.  All bills paid to date.
ANY OTHER BUSINESS.
REGISTRATIONS/TEAM SHEETS.  The Secretary reported that there were just sufficient 'old style' team sheets left for next season.  As the registration procedure would be totally altered by the introduction of the DCFA's card scheme in the following season, it was resolved that the existing supply should be used up before then.
LEAGUE A.G.M.  The Secretary reported that the 2008 AGM had been arranged for the evening of Tuesday July 1st, at the Robins Nest, Bideford Sports Ground.
RETURN OF TROPHIES.  By the time of the meeting there were still two clubs which had won trophies last season which had not returned them to one of the League officers.  If the trophies had not been returned in accordance with League rules, the appropriate fines would be imposed.
LEAGUE CHAIRMAN.  The Chairman informed the meeting that it was his possible intention not to seek re-election beyond the end of the current season, and advised the League to elect a successor who could 'learn the ropes' during the General Secretary's final season in the post, and thus maintain continuity in League administration.

 

April 2008

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the NORTH DEVON JOURNAL ASSOCIATION FOOTBALL LEAGUE, held on April 4th, 2008.
PRESENT:  W Smale (Chairman), A Alcock, R Bates, A Beer, A Evans, J Fry, M Jenkin, T Knight, D Loder, D Pedler, M Saunders, P Sercombe, P Shelton, M Stevens.
APOLOGIES for absence:  B Fishleigh.
MINUTES of the meeting held on March 7th, 2008, were approved and signed.
MATTERS ARISING.
PIVOT TROPHY.  The game had been won by the Kingsley League team, and £83.50 raised for local cancer charities.
ENTRIES FOR NEXT SEASON.  The Secretary further updated the situation and a discussion took place regarding entries to this League and the uncertain future faced by the Kingsley League.
CUP FINAL ENTRANCE.  A list of Committee members who would man the gates at the first three finals was compiled.  Host clubs would be asked to assist with manning the gates.
CUP FINAL OFFICIALS.  All the referees who had been invited to officiate at the League's finals had accepted
RETURN OF TROPHIES.  The trophies mentioned in the March minutes had not been returned on time.  Relevant fines had been imposed and paid.
CORRESPONDENCE RECEIVED.
SHEBBEAR.  A letter of thanks had been received from the club on behalf of an injured player who had received a payment from the Benevolent Fund.
BRAYFORD CUP FINAL.  Both competing clubs had requested that the kick-off time should be brought forward to 6.30pm, and this was approved as the host club had no afternoon game scheduled for the ground.
GENERAL FINANCIAL BUSINESS.
All fines in the March minutes had been paid.
REGISTRATION BUSINESS.
FINES:  £5 for failure to notify a referee:  Dolton.
£5 for signing for two clubs:  player N Bonney.  Both paid.
TRANSFERS:  £40 in fees passed to the Treasurer.
FIXTURES BUSINESS.
FINES:  £5 for failure to phone a result to the First Eleven Agency:  Braunton, Mortehoe.
£50 for failure to return a trophy to the League on time:  Grosvenor, Bratton Fleming (twice).  All paid.
TREASURER'S REPORT.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £1518.74;  Portman Fixed Bond £10000.00;  Portman Instant Access a/c £169.09;  Benevolent Fund £3643.10.  Balance £15330.93.  All bills paid to date.
ANY OTHER BUSINESS.
ABANDONED GAME.  The Woolsery v Combe Martin game had been abandoned at half time due to the pitch becoming unsafe.  Ruled that the game should be replayed.
REGISTRATIONS. The Secretary reported that a total of 1695 players had been registered this season (about 100 fewer than usual).  There had been 83 transfers, including two players who transferred twice.
LEAGUE RULES.  The Assistant Secretary reported that in the near future the League rules would appear on the website. (Sec's note: This was done on the day after the meeting.)  In future the rules would therefore not appear in the League Handbook.
REFEREE.  A referee whom the Committee had previously ruled it did not wish to officiate at the League's games had requested the Appointments Secretary to appoint him to games, having completed all the relevant prior commitments.  Resolved that this referee should be appointed to League games until the end of the season, when the situation would be reviewed.
EXTENSION TO SEASON.  Approval was given to seeking the permission of the DCFA for an extension to the season in relation to individual games if this was thought necessary.
FA CUP FINAL TICKETS.  The Secretary was empowered to follow the usual procedure for the distribution of any tickets allocated to the League.
RULES REVISION AND LEAGUE CONSTITUTION MEETING. This had been arranged for Friday June 6th.
URGENT BUSINESS.  With the end of the season approaching, League officers were empowered to deal with any urgent business and report their actions to the next meeting of the Committee.

 

May 2008

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the NORTH DEVON JOURNAL ASSOCIATION FOOTBALL LEAGUE, held on May 2nd, 2008.
PRESENT:  W Smale (Chairman), A Alcock, R Bates, A Beer, A Evans, B Fishleigh, M Jenkin, T Knight, D Loder, D Parish, M Saunders, P Shelton, M Stevens.
APOLOGIES for absence:  C Burnage, J Fry, A Johns, S Platt, P Sercombe.
MINUTES of the meeting held on April 4th, 2008, were approved and signed.
MATTERS ARISING.
ENTRIES FOR NEXT SEASON.  The Secretary reported that he had so far received one definite application for next season, from Bideford FC.
CUP FINAL ENTRANCE.  The NDJ Cup final scheduled for April 12 had had to be postponed due to a waterlogged pitch.  It had been rearranged for May 14.  The gates taken at the two finals played so far had totalled £198.
EXTENSION TO SEASON.  Following the postponement of the NDJ Cup final, approval for an extension to the season had been sought from, and approved by, the DCFA.  This extension would now also be used for two League games which had recently been postponed due to bad weather.
CORRESPONDENCE RECEIVED.
PUTFORD.  The club had provided an update of their applications for funding for changing facilities next to their new pitch.  Resolved that the club would be allowed to use their previous changing facilities for Premier Division games next season, but if Premier-standard facilities were not in place by May 1, 2009, then the club would be relegated from the Premier Division at the end of the 2008-2009 season.
GENERAL FINANCIAL BUSINESS.
REGISTRATION BUSINESS.
FINES:  £5 for failure to notify a referee:  Pilton.
£5 for failure to mark a referee:  Lynton. 
£5 for late submission of a team sheet:  Boca Seniors.  All paid.
FIXTURES BUSINESS.
FINES:  £5 for failure to phone a result to the First Eleven Agency:  Shamwickshire, Pilton.
£50 for failure to raise a team for a League game:  South Molton, Dolton.
£5 for failure to report a midweek result by e-mail:  Pilton.
All paid, those on Pilton after having been trebled.
TREASURER'S REPORT.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £1139.29;  Portman Fixed Bond £10000.00;  Portman Instant Access a/c £169.09;  Benevolent Fund £3643.10.  Balance £14951.48.  All bills paid to date.
ANY OTHER BUSINESS.
CLUB WEBSITE.  The Park Utd club had been instructed to remove an item containing offensive language from its website.  Failure to do this within a specified time would result in the link from the League website being removed.  Failure within a further seven days would result in the club being expelled from the League until the club website was closed down completely.
LEAGUE WEBSITE.  The Assistant Secretary gave details of two further uses of the website:
(i)  It was now possible for information on the website to be accessed from mobile phones, and the relevant information on how to do this had been posted on the home page.
(ii)  A means would be possible whereby clubs could phone results direct to the website, rather than using the First Eleven Agency.  Resolved to trial this during next season with the cooperation of about half a dozen clubs.  Use of the services of the First Eleven Agency would be continued for next season.

 

AGM 2008

MINUTES of the ANNUAL GENERAL MEETING of the BIDEFORD TOOL NORTH DEVON ASSOCIATION FOOTBALL LEAGUE, held on 1st July, 2008, Mr W Smale in the chair.
PRESENT:  Officers, members of the Management Committee, and member clubs.
MINUTES of the Annual General Meeting 2007, as circulated, were approved and signed by the chairman.
MATTERS ARISING. None.
PRESENTATIONS.  The 'Harold Bartlett Trophy' was present to Mr M Saunders, the referee who had achieved the highest marks during the past season.  (Mr. Saunders thus became the first referee to win the trophy three times.)  The trophy for 'Club Secretary of the Year' for 2008 was presented to Mr R Bates, the Secretary of the Sporting Barum club.
CHAIRMAN'S REPORT.  The Chairman reviewed both the past season and the 26 years of his chairmanship, and expressed his thanks to the League's management team for their work throughout that time.  SECRETARY'S REPORT.  The Secretary reiterated the notice he had given approximately six months previously that it would be his intention not to continue in the post after the conclusion of the 2008-2009 season.
BALANCE SHEET AND STATEMENT OF ACCOUNTS.  These documents, prepared by Mr P Woodhams, and certified by Mr C J Bartlett, were circulated at the meeting and approved.
ELECTION OF CLUBS.  The Bideford and Merton clubs were elected to membership of the League.
CONSTITUTION OF THE LEAGUE for season 2008-2009 as drawn up by the Management Committee was presented to the meeting in accordance with League rules.
PREMIER Appledore, Barnstaple AAC, Boca Seniors, Bradworthy, Braunton, Combe Martin, Dolton, Georgeham, Grosvenor, Hartland, Ilfracombe Town, Morwenstow, North Molton,. Putford, Shamwickshire, Torridgeside.
SENIOR Barnstaple AAC, Bideford, Bratton Fleming, Braunton, Chittlehampton, Clovelly, Combe Martin, Georgeham, Kilkhampton, Northam Lions, Pilton, Shamwickshire, Shebbear, South Molton, Torrington.
INTERMEDIATE ONE Anchor, Braunton, Bude Town, Equalizers, Hartland, High Bickington, Landkey, Merton, North Molton, Northam Lions, Park United, Sporting Barum, Torrington, Torrington Admirals, Woolsery.
INTERMEDIATE TWO Bradworthy, Bratton Fleming, Buckland Brewer, Chittlehampton, Clovelly, Ilfracombe Town, Landkey, Lynton, Mortehoe, North Molton, Northam Lions, Pilton, Putford, South Molton, Torridgeside.
(Sec's note:  Subsequent to the AGM, and before the season began, the Grosvenor club withdrew from the Premier Division, the Georgeham club from the Senior Division, and the Clovelly and Landkey clubs from Intermediate Division Two.)
ELECTIONS.  All the current officers were declared re-elected unopposed with the exception of the Chairman, Mr W Smale, who had indicated his intention not to seek re-election.  There being only one nomination for the post of Chairman, that of Mr A Evans, Mr Evans was declared elected.  As a result of nominations received prior to the closing date, and nominations from the floor of the meeting, the other members of the Management Committee for the coming season were declared to be:  A Alcock, C Burnage, B Fishleigh, M Jenkin, T Knight, S Platt, M Saunders, P Sercombe, with four vacancies.  League Representative on the DCFA: Vacancy. (Sec's note: the Management Committee subsequently appointed Mr A Alcock to this post.)  Representative to Referees Appointments Board: M Saunders.  Hon Auditor: Mr C Bartlett, (Mr Bartlett having indicated that he was again willing to accept the post.)
ALTERATIONS TO RULES.    The following two alterations were approved:
Rule 1.  Following the change of sponsor since the 2007 AGM, the name of the League is changed to the North Devon Journal Football League.
Rule 13(E).  The match fee paid to the Referees of all games under the League's auspices is increased to £20.
COMMENCEMENT AND CONCLUSION OF PLAYING SEASON.  Approved that as in recent seasons, the season should commence on the penultimate Saturday in August, and conclude on the second Saturday in May.
HONORARIA.  These would remain unaltered.
ANY OTHER BUSINESS.  A vote of thanks to the retiring Chairman for his work during 26 years in the post was proposed by Mr A Alcock, and carried unanimously.
There being no other business, the chairman closed the meeting at 8.45pm.