North Devon Football League
North Devon Football League North Devon Football League North Devon Football League Winners

North Devon Association Football League - Management Committee Minutes

Season 2008/09

September - October - November - December - January - February - March - April - May - AGM

September 2008

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the NORTH DEVON JOURNAL ASSOCIATION FOOTBALL LEAGUE, held on September 5th, 2008.
PRESENT:  D Parish (Vice-Chairman) in the chair, R Bates, A Beer, B Fishleigh, J Fry, M Jenkin, A Johns, T Knight, M Saunders, P Shelton, M Stevens.
APOLOGIES for absence:  A Alcock, A Evans.
Prior to the start of the meeting the President made a presentation on behalf of the League to the retiring Chairman, Mr W Smale, to mark his 26 years of service to the League.
MINUTES of the meeting held on May 2nd, 2008, were approved and signed.
MATTERS ARISING.
PUTFORD.  The Secretary had been informed, in a conversation with a club official, that funding for the planned facilities had been granted.
CORRESPONDENCE RECEIVED.
N.D.R.A.  Notice had been received from the NDRA of its 60th Anniversary Dinner and Dance, with an invitation to any member of the League who wished to do so, to attend.
LETTER OF THANKS.  Letter received from the Assistant Secretary and his wife thanking the League for the present marking the occasion of their wedding in July.
GENERAL FINANCIAL BUSINESS.
REGISTRATION BUSINESS.
FINES:  £5 for signing for two clubs:  player E Whitecross.  Paid
FIXTURES BUSINESS.
FINES:  £5 for failure to report a midweek result by e-mail:  Kilkhampton.  Paid
TREASURER'S REPORT.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £1449.49;  Portman Fixed Bond £10896.88;  Portman Instant Access a/c £178.39;  Benevolent Fund £3743.97.  Balance £16268.73.  All bills paid to date.
ANY OTHER BUSINESS.
LIFE VICE-PRESIDENT.  Resolved unanimously that the retiring Chairman, Mr W Smale, should be awarded a Life Vice-Presidency of the League to mark his many years of service to the League.
LEAGUE REPRESENTATIVE ON DCFA. Consideration to filling the post from among interested persons would be given at the next meeting.
VACANCIES ON THE MANAGEMENT COMMITTEE.  The Secretary reported that with four vacancies, there was the possibility of occasionally not being able to raise a quorum, and that every effort should be made to fill them.  The Secretary would draft a short item for inclusion in the North Devon Journal.
GEORGEHAM.  A batch of registration forms had been held up in the mail through insufficient postage having been paid.  The duplicate forms submitted for some of the players involved, so that they were eligible to play in a game against Morwenstow, were deemed to contain signatures which were not genuine, as they did not match those on the original forms when they finally arrived.  The Georgeham club to be fined £50 for this offence, and the game to be awarded to Morwenstow.
NEW SEASON.  The Secretary reported the following in connection with the new season:
(i) There had been three withdrawals since the AGM, Grosvenor, and the reserve teams of Clovelly and Landkey.
(ii)  Two meetings for new club secretaries had been held, and all new secretaries had attended one or the other.
(iii)  Handbook proofs were awaited from the printer, all relevant material having been submitted.
CENTRE OF EXCELLENCE.  Reported by the Vice-Chairman that the Centre of Excellence in Barnstaple had been awarded funding of £4000 per annum from the FA.
LEAGUE SECRETARY.  The President expressed his concern that as yet there appeared to be no movement towards finding a new Secretary, given that the present Secretary has indicated he will not be seeking re-election at the AGM.

 

October 2008

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the NORTH DEVON JOURNAL ASSOCIATION FOOTBALL LEAGUE, held on October 10th, 2008. PRESENT: A Evans (Chairman), A Alcock, R Bates, B Fishleigh, M Jenkin, A Johns, T Knight, D Parish, P Sercombe, P Shelton, M Stevens. APOLOGIES for absence: A Beer, J Fry, M Saunders.:
MINUTES of the meeting held on September 5th, 2008, were approved and signed.:
MATTERS ARISING.:
VACANCIES ON THE MANAGEMENT COMMITTEE. Two persons had so far expressed an interest in joining the Committee, one of them a former member, Mr I Humphries. Resolved that Mr Humphries should be co-opted with immediate effect, and Mr Humphries then joined the meeting. The other person would be invited to attend the next meeting as an observer. :
LIFE VICE-PRESIDENT. The Secretary had been contacted by Mr Smale, who had accepted the honour with gratitude.:
GEORGEHAM. The fine imposed on the club had been paid.:
LEAGUE REPRESENTATIVE ON DCFA. Following a ballot, Mr A Alcock was elected as the League's representative on the DCFA.:
LEAGUE SECRETARY. The Secretary had received informal information about a member of the local football community who was possibly interested in becoming the League's Fixtures Secretary for next season, and would follow up this information.:
NEW SEASON. (i) Since the previous meeting there had been a further withdrawal from the League, that of Georgeham reserves from the Senior Division.:
(ii) Although the checked Handbook proofs had been sent to the printer, the Handbooks themselves had not yet been delivered.:
CORRESPONDENCE RECEIVED.:
APPLEDORE v TORRIDGESIDE. Submissions had been received from both clubs regarding the non-playing of this game. Resolved that as the claims made by the two clubs were so totally conflicting, with no corroborative evidence in support of either, that the game should be rearranged. The Appledore club to be fined for failure to contact the Torridgeside club prior to the game as required by League rules.:
MERTON v TORRINGTON ADMIRALS. Documentation regarding this game had been received from the DCFA. However, as the matter was now the subject of a disciplinary appeal, it could not yet be considered by the League.:
FA RESPECT PROGRAMME. Documentation about a meeting on this topic to be held in Exeter on October 16 had been received from the DCFA. The Vice-Chairman would attend the meeting on behalf of the League.:
N.D.R.A. A letter from the Association requested the League to consider two matters::
(i) Reported that one club was paying referees their fee and expenses by cheque, and some referees had expressed disapproval of this practice. Resolved that all payments to referees relating match fees and expenses must be by cash.:
(ii) Reported that the new colours of one club could be considered as being so close to the black kit worn by referees as to breach the FA Law requiring teams to wear colours which distinguished them from the opposing team and match officials. After viewing photographic evidence, it was resolved that this was the case, and the club would be given until the end of the month to make arrangements for different colours to be worn.:
GENERAL FINANCIAL BUSINESS.:
REGISTRATION BUSINESS.:
FINES: £5 for signing for two clubs: player O Robinson. £5 for late submission of a team sheet: Boca Seniors. £10 for fielding an unregistered player: Sporting Barum. All paid.:
FIXTURES BUSINESS.:
£5 for failure to phone the First Eleven Agency: Anchor, Dolton, Shamwickshire. £5 for failure to mark a referee: Dolton. All paid.:
£5 for failure to phone the First Eleven Agency: Lynton.:
TREASURER'S REPORT.:
BALANCES: (submitted by the Treasurer subsequent to the meeting.) Lloyds Bank current a/c £1439.25; Portman Fixed Bond £10896.88; Portman Instant Access a/c £178.39; Benevolent Fund £3743.97. Balance £16258.49. All bills paid to date.:
ANY OTHER BUSINESS.:
NORTH MOLTON v EQUALIZERS. This game had been abandoned with a little over 15 minutes playing time still left with the score at 2-2. Resolved that this should stand as the final score of the game.:

 

November 2008

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the NORTH DEVON JOURNAL ASSOCIATION FOOTBALL LEAGUE, held on November 7th, 2008.
PRESENT:  A Evans (Chairman), A Alcock, R Bates, J Fry, I Humphries, M Jenkin, A Johns, T Knight, D Parish, M Saunders, P Sercombe, P Shelton, W Smale.
APOLOGIES for absence:  A Beer, M Stevens.
MINUTES of the meeting held on October 10th, 2008, were approved and signed.
MATTERS ARISING.
VACANCIES ON THE MANAGEMENT COMMITTEE.  Mr. N Malbon, who had expressed an interest in joining the Committee, was welcomed to the meeting as an observer by the Chairman.  (Sec's note:  The Chairman has subsequently ruled that, subject to mutual agreement, Mr. Malbon's cooption onto the Committee should be considered at the next meeting.)
HANDBOOKS.  The Committee approved the Secretary's action in cancelling the order for Handbooks for the current season, following the total failure of the printer more than once to have the items ready for delivery at promised times. It had been clear that the printing had not even been started by the final date promised.  Club secretaries had been provided with up-to-date details of other clubs and referees, and all other items which would have appeared in a Handbook were now on the League website.
FA RESPECT PROGRAMME.  The Vice-Chairman reported on the meeting he had attended in Exeter during October.
CLUB COLOURS.  Following the decision by the Committee that its new colours were too similar to those worn by match officials to be permitted, the South Molton club had made various representations to the Chairman.  Ruled that the Committee had made its decision, and that the club should be advised that if it wished to pursue the matter further it should contact the DCFA.
CORRESPONDENCE RECEIVED.
LANDKEY v WOOLSERY.  A game between the two clubs had been abandoned during the second half because of a serious injury.  Submissions had been received from both clubs regarding the outcome of the game.  Ruled that the game should be rearranged.
GENERAL FINANCIAL BUSINESS.
All fines detailed in the October minutes had been paid.
REGISTRATION BUSINESS.
FINES:  £5 for late submission of a team sheet: Dolton (twice, one paid).
TRANSFERS.  £25 passed to the Treasurer.
FIXTURES BUSINESS.
£5 for failure to phone the First Eleven Agency:  North Molton, Dolton.  £5 for failure to mark a referee: Georgeham.  All paid.
TREASURER'S REPORT.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £1252.43;  Portman Fixed Bond £10896.88;  Portman Instant Access a/c £178.39;  Benevolent Fund £3743.97.  Balance £16071.67.  All bills paid to date.
ANY OTHER BUSINESS.
ANNUAL GENERAL MEETING.  Resolved that the 2009 AGM should be held in Barnstaple, and the Secretary would endeavour to obtain a booking of Grosvenor Church for this.
PAYMENTS RECEIVED.  The Secretary had received, and forwarded to the Treasurer, two outstanding payments:
(i) The proportion due to the League of payments made to the DCFA, since the original payments received, by members of the former Woolacombe club, to secure the lifting of their suspensions.
(ii)  A (trebled) fine imposed some years ago on a player for signing for two clubs.  (The Secretary had discovered the player was playing in the Kingsley League, and secured the payment with the cooperation of the KL.)
REGISTRATION CARDS.  The Assistant Secretary (who will be the Registration Secretary next season) would be attending a meeting on the proposed registration cards, and would report back to the next meeting of the Committee.
DECEMBER MEETING.  Resolved that, in line with recent practice, if the Chairman were satisfied that there was insufficient business to warrant the holding of a December meeting, he should be empowered to cancel it.  (Sec's note:  this was in fact what was done.)

 

December 2008

There was no December meeting.

 

January 2009

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the NORTH DEVON JOURNAL ASSOCIATION FOOTBALL LEAGUE, held on January 2nd, 2009.
PRESENT:  A Alcock, R Bates, B Fishleigh, J Fry, I Humphries, M Jenkin, T Knight, M Saunders, P Sercombe, P Shelton, W Smale, M Stevens.
APOLOGIES for absence:  A Beer, A Evans.
In the absence of both the Chairman and Vice-Chairman, Mr Stevens was elected to chair the meeting.
MINUTES of the meeting held on November 7th, 2008, were approved and signed.
MATTERS ARISING.
VACANCIES ON THE MANAGEMENT COMMITTEE.  Ill-health had prevented Mr. N Malbon from attending the meeting, but his co-option onto the Committee for the remainder of the current season was approved, and he would be invited to attend all remaining meetings as a full member.  Another person who had expressed an interest in joining the Committee would be invited to submit a valid nomination for next season's Committee at the appropriate time, and to attend the AGM.
FA RESPECT PROGRAMME.  A report of the procedures adopted by another League had been circulated on behalf of the Vice-Chairman.  In view of his absence from this meeting, he would speak to the report at the next meeting.
REGISTRATION CARDS.  The Assistant Secretary gave a fully-detailed report of the current state of discussions on the introduction of a registration card scheme in Devon.  The likelihood now appeared to be that it would be introduced in adult football in the 2010-2011 season.  Clubs affiliated to other County FAs, but which entered teams in Devon leagues, would be required to participate in the scheme as it is being run as a pilot on behalf of the Football Association.
ANNUAL GENERAL MEETING.  The Secretary reported that he had been in communication with Grosvenor Church about the possibility of holding the 2009 AGM at the Church, but as yet no details had been fixed.
DECEMBER MEETING.  In the absence of sufficient business to warrant holding it, the December meeting had been cancelled by the Chairman.
SPONSORSHIP MONEY.  Mr Smale queried whether this season's sponsorship money had been received, as it did not yet appear to be included in the balances published in the Committee minutes.  The Secretary would investigate.
CORRESPONDENCE RECEIVED.
BUDE TOWN v NORTHAM LIONS.  This game on November 15 had been abandoned by the referee during the second half, due to one of the players sustaining a serious injury.  Communication had been received from both clubs regarding the outcome of the game.  Ruled that it should be replayed.
EQUALIZERS v BUDE TOWN.  The match referee had reported a late start to this game on November 29 due to the late arrival of some of the Bude players.  Ruled that a fine of £5 should be imposed on the Bude Town club for this offence.
GENERAL FINANCIAL BUSINESS.
All fines detailed in the November minutes had been paid.
REGISTRATION BUSINESS.
FINES:  £5 for signing for two clubs: player A Budd. Paid 
£5 for signing for two clubs: player D Charlesworth.
TRANSFERS.  £65 passed to the Treasurer.
FIXTURES BUSINESS.
£5 for failure to phone the First Eleven Agency:  Mortehoe, Braunton, Equalizers, Kilkhampton.  £5 for failure to give advance notification to a referee: Pilton.  All paid.
£5 for failure to mark a referee: Northam Lions.  £25 for failure to raise a team for a League game: Combe Martin.
TREASURER'S REPORT.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £1302.43;  Portman Fixed Bond £10896.88;  Portman Instant Access a/c £178.39;  Benevolent Fund £3743.97.  Balance £16121.67.  All bills paid to date.
ANY OTHER BUSINESS.
PIVOT TROPHY.  The Secretary reported that he had requested from the Kingsley League, this season's host League, details of the date and venue of the game as soon as they were known.
TROPHIES.  The Secretary had issued a reminder to all clubs which had won trophies last season that they had to be returned to the League in a suitable condition no later than the date of the March meeting of the Committee.
KILKHAMPTON.  The club had submitted two registration forms which the Secretary believed not to have been completed correctly.  On inspection of the forms, the Committee agreed with this view.  As no attempt had been made by the club to field the players involved prior to satisfactory forms being submitted for them, the matter was considered to be 'failure to attend to League business' under the terms of League rule 5(H), and a fine of £20 was imposed on the club.
CHRISTMAS FLOWERS.  Mr Smale reported that he and the Chairman had, in common with recent practice, sent flowers on behalf of the League to the widows of former League officers.

 

February 2009

There was no February meeting.

 

March 2009

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the NORTH DEVON JOURNAL ASSOCIATION FOOTBALL LEAGUE, held on March 6th, 2009.
PRESENT:  A Evans (Chairman), A Alcock, R Bates, A Beer, J Fry, I Humphries, M Jenkin, A Johns, N Malbon, D Parish, M Saunders, P Shelton, M Stevens.
APOLOGIES for absence:  B Fishleigh, T Knight, W Smale.
CANCELLATION OF FEBRUARY MEETING.  The action of the Chairman in cancelling the February meeting was approved.  This was taken on the advice of the Secretary that because of the weather situation (snow) it was very unlikely that a quorum could be obtained.
MINUTES of the meeting held on January 2nd, 2009, were approved and signed.
MATTERS ARISING.
FA RESPECT PROGRAMME.  The Vice-Chairman reported on a meeting he had attended at Tavistock, and stated that another meeting was planned for the coming week on which he would report at the next meeting.
REGISTRATION CARDS.  The Assistant Secretary reported that nothing further which affected this League had taken place, but that a youth team in the West Area had been penalised for failure to possess cards.
ANNUAL GENERAL MEETING.  The Secretary reported that as he had been unable to obtain a suitable booking at Grosvenor Church, the 2009 AGM would be held on the evening of Tuesday June 30th at the Robins Nest, Bideford Sports Ground.
SPONSORSHIP MONEY.  The Treasurer had reported that he had received this season's sponsorship money about a week previously.
PIVOT TROPHY.  Reported that the game would be played on Wednesday March 11th at the ground of Holsworthy FC.
TROPHIES.  All trophies had been returned on time.
CORRESPONDENCE RECEIVED.
ROOM HIRING.  Notification had been received from the North Devon Library of increased hiring fees for the Henry Williamson Room (in which Management Committee meetings are held) starting with the April meeting.  This would be something for next season's Management Committee to consider.
COMMUNITY DIRECTORY.  Request received from the ND Library regarding the annual updating of the League's entry in the local Community Directory.  The Secretary to advise the Library that in view of the change of League personnel in the near future, this would best be left until after the League AGM.
EXPENSES CLAIM.  Bude Town had submitted a claim for travelling expenses from another club having travelled to that club's ground for a League game only to find the pitch ruled unfit for play by the match referee.  Ruled that the claim could not be entertained as the home club had broken no rule, League or FA.
SOUTH MOLTON.  The South Molton club had submitted photographs of the front and rear of the alterations it had made to its proposed new kit.  Ruled that the new design was acceptable.
GENERAL FINANCIAL BUSINESS.
All fines detailed in the January minutes had been paid.
REGISTRATION BUSINESS.
FINES:  £5 for signing for two clubs: players S Westlake, C Ward.   £5 for failure to sign team sheet: Combe Martin.  All paid.
TRANSFERS.  £140 passed to the Treasurer.
FIXTURES BUSINESS.
£5 for failure to phone the First Eleven Agency:  Kilkhampton, Pilton, Putford, South Molton.  £10 for failure to attend to League business: Appledore.  All paid.
£5 for failure to phone the First Eleven Agency:  Mortehoe, Shamwickshire.
TREASURER'S REPORT.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £2865.80;  Portman Fixed Bond £10896.88;  Portman Instant Access a/c £178.39;  Benevolent Fund £3743.97.  Balance £17685.54.  All bills paid to date.
ANY OTHER BUSINESS.
CENTRE OF EXCELLENCE.  Mr Alcock, as the League's representative on the DCFA, reported that the Centre of Excellence in Barnstaple would carry on, even if only funded by the DCFA rather than the Football Association.
LEAGUE CUP FINALS.  The semi-finals were to be played on the day after the meeting, and once the finalists were known the Secretary would arrange venues.  Arrangements would need to be made for manning the gate at the ND Journal Cup final as that would be played on the day after the next meeting of the Management Committee.
DEVON PREMIER CUP FINAL.  In view of the unique achievement of the Boca Seniors club in becoming the first NDL club ever to reach this final, the Secretary asked that members of the Committee should consider whether to permit clubs to postpone League games scheduled for the evening of the game should their personnel wish to attend the final.  This to be decided at the next meeting.
FA GRANT.  As it was now three years since the League had last received an FA grant for purchase of appropriate equipment, another application could be made.  Approved that an application should be made for the purchase of a League PC.

 

April 2009

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the NORTH DEVON JOURNAL ASSOCIATION FOOTBALL LEAGUE, held on April 3rd, 2009.
PRESENT:  A Evans (Chairman), A Alcock, R Bates, A Beer, J Fry, I Humphries, M Jenkin, A Johns, T Knight, D Parish, M Saunders, P Sercombe, P Shelton, W Smale, M Stevens.
APOLOGIES for absence:  None.
MINUTES of the meeting held on March 6th, 2009, were approved and signed.
MATTERS ARISING.
FA RESPECT PROGRAMME.  Report that this was likely to be introduced into youth football next season, and into adult football the season after.
ANNUAL GENERAL MEETING.  Confirmed for the evening of Tuesday June 30th at the Robins Nest, Bideford Sports Ground.  The Management Committee's Rules Revision and League Constitution meeting would be held on June 5th.
PIVOT TROPHY.  The scheduled game on March 11 had been postponed because the Holsworthy pitch had been ruled unfit for play.  The game would now be played on April 15, again at Holsworthy.  Because of the late change, it was ruled that, contrary to recent practice, clubs would be permitted to play already-arranged League games on the evening of the Pivot Trophy game.
ROOM HIRING.  Meetings would continue to be held at the present venue for the rest of this season, but in view of the large increase in hiring fees a change would be considered for next season.  Two options had already been presented: (i) to bring forward the meeting start time to 7pm, which would reduce the hire charge, (ii) to follow up an offer to hold the meetings at another venue for which no hiring charge would be made.
CENTRE OF EXCELLENCE.  It was now reported that funding for the Centre of Excellence in Barnstaple was unlikely to come from the DCFA or from the FA.
LEAGUE CUP FINALS.  Details of all four finals had been made and circulated.  Arrangements for manning the gates at the three finals to be held in April were made.
DEVON PREMIER CUP FINAL.  This game, involving the current NDL champion club, Boca Seniors, had been arranged for the evening of Thursday April 23, at the Ladysmead ground of Tiverton Town FC.  The club was arranging bus transport for anybody who wished to attend the game.
CORRESPONDENCE RECEIVED.
ENTRIES FOR NEXT SEASON.  The Secretary reported that two further clubs (currently in membership of another League) had enquired about the application procedure to join this League next season.  (Sec's note:  A third such enquiry was received on the day after the meeting.)
LEAGUE SECRETARYSHIP.  As a result of publicity in the North Devon Journal four persons had written expressing an interest in offering their services to the League in an administrative capacity.  A summary of the details provided by each was circulated to the meeting.  A sub-committee was formed to meet with each of these persons before the next meeting of the Committee.
GENERAL FINANCIAL BUSINESS.
All fines detailed in the March minutes had been paid.
REGISTRATION BUSINESS.
FINES:  £5 for late team sheet: Torridgeside, Putford.  Both paid.
 £5 for failure to sign team sheet: Bradworthy, Combe Martin, Torrington Admirals.  £5 for late team sheet: Bude Town, Mortehoe, Torridgeside.  £10 for fielding an unregistered player: Dolton.
TRANSFERS.  £35 passed to the Treasurer.
FIXTURES BUSINESS.
£5 for failure to phone the First Eleven Agency:  Chittlehampton.  Paid
£5 for failure to phone the First Eleven Agency:  Putford, Clovelly.  £5 for failure to attend to League business: Mortehoe.
TREASURER'S REPORT.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £2925.80;  Portman Fixed Bond £10896.88;  Portman Instant Access a/c £178.39;  Benevolent Fund £3743.97.  Balance £17745.54.  All bills paid to date.
ANY OTHER BUSINESS.
REGISTRATIONS/TRANSFERS.  These had now closed for season 2008-9.  A total of 1741 players had been registered.  There had been 63 transfers, including 8 players who had transferred twice.
FA CUP FINAL TICKETS.  The Secretary authorised to deal with the League's allocation of tickets in the usual way.
APPLICATIONS FOR NEXT SEASON.  Applications from new clubs, or clubs currently playing elsewhere, would close on May 15.  League officers would meet representatives of such clubs during the second half of May and report to the Management Committee meeting on June 5.
LEAGUE OFFICERS.  Reported that Mr Alan Webster had expressed considerable interest in taking on the post of Fixtures Secretary, and the Secretary had been in contact with him to answer questions regarding the post.

 

May 2009

MINUTES of a meeting of the MANAGEMENT COMMITTEE of the NORTH DEVON JOURNAL ASSOCIATION FOOTBALL LEAGUE, held on May 1st, 2009.
PRESENT:  A Evans (Chairman), A Alcock, R Bates, A Beer, B Fishleigh, J Fry, I Humphries, M Jenkin, A Johns, T Knight, D Parish, P Sercombe, P Shelton, W Smale, M Stevens.
APOLOGIES for absence:  M Saunders.
MINUTES of the meeting held on April 3rd, 2009, were approved and signed.
MATTERS ARISING.
PIVOT TROPHY.  The League, represented by the reserve team of the Combe Martin club, had regained the trophy, winning the game 2-1.
LEAGUE CUP FINALS.  Three finals had so far been played.  The Chairman reported excellent gate takings, particularly at the Arlington Cup final.
DEVON PREMIER CUP FINAL.  By winning this game, the Boca Seniors club had become the first team from the North Devon League ever to win the Devon Premier Cup.  Resolved that an appropriate plaque should be presented to the club in recognition of this achievement.  Compliments were also paid to the dress appearance of the club personnel on the night.
ENTRIES FOR NEXT SEASON.  The Secretary reported that he had so far received two definite applications from new clubs for next season, and that he expected one more from a new club, and one from a club currently playing in another League.  A number who had originally expressed an interest no longer intended to apply.  Arrangements would be made for League officers to meet representatives of applicant clubs on May 27.
LEAGUE SECRETARYSHIP.  League officers had interviewed those who had expressed an interest in taking on this post, and were of the opinion that two candidates seemed particularly well suited.  A decision on which person to invite to take on the post would be made.
CORRESPONDENCE RECEIVED.
PUTFORD.  The Putford club had submitted details of the facilities they were purchasing and installing to meet Premier Division requirements, and for which funding had been obtained.  As the club was just waiting for the end of the current season before final work could be commenced, the previous minute requiring the facilities to be in place by the date of the meeting was rescinded.  The club would be required to have the work completed in time for League officers to inspect it and report back to the meeting on June 5th, when a decision on the club's status for next season would be taken.
GENERAL FINANCIAL BUSINESS.
All fines detailed in the April minutes had been paid.
REGISTRATION BUSINESS.
FINES:  £5 for late team sheet:  Buckland Brewer.  Paid.
 £5 for failure to mark a referee:  Northam Lions.
FIXTURES BUSINESS.
£5 for failure to phone the First Eleven Agency:  Bude Town.  Paid
£50 for failure to raise a team for a League game:  Torrington Admirals.  Paid
TREASURER'S REPORT.
BALANCES:  (submitted by the Treasurer subsequent to the meeting.)  Lloyds Bank current a/c £1806.71;  Portman Fixed Bond £10896.88;  Portman Instant Access a/c £178.39;  Benevolent Fund £3743.97.  Balance £16625.95.  All bills paid to date.
ANY OTHER BUSINESS.
ABANDONED GAMES.  Two League games had recently been abandoned by the match referee:
(i) Braunton v Torrington Admirals.  As the Torrington Admirals club had admitted to causing the abandonment of this game due to its players leaving the field, resolved that the score at the time of the abandonment (3-2 to Braunton) should count as the final result.
(ii) Ilfracombe Town v Combe Martin.  Matters relating to this game were being considered by both the DCFA and the police.  It was the wish of both clubs, and of League officers, that the score at the time of the abandonment (1-0 to Combe Martin) should count as the final result.  The opinion of the DCFA would be sought to ascertain whether this was possible before disciplinary investigations had been concluded.  (Sec's note: the subsequent reply from the DCFA was that this could be done provided the League and both clubs submitted signed confirmation that this was what they wished to happen.  The required confirmations were being sent.)

 

AGM 2009

These minutes are subject to approval at the next AGM.

MINUTES of the ANNUAL GENERAL MEETING of the NORTH DEVON JOURNAL ASSOCIATION FOOTBALL LEAGUE, held on 30th June, 2009, Mr R Bates in the chair.
PRESENT:  Officers, members of the Management Committee, and member clubs.
MINUTES of the Annual General Meeting 2008, as circulated, were approved and signed by the chairman.
MATTERS ARISING. None.
PRESENTATIONS.  The 'Harold Bartlett Trophy' was present to Mr M Saunders, the referee who had achieved the highest marks during the past season.  (Mr. Saunders thus became the first referee to win the trophy four times.)  The trophy for 'Club Secretary of the Year' for 2009 was presented to Mr D Loder, the Secretary of the Boca Seniors club.
CHAIRMAN'S REPORT.  The Chairman reviewed the season. He expressed thanks to the previous Chairman Mr W Smale for his assistance. He congratulated the Boca Seniors club for putting North Devon football firmly on the map in Devon. Thanks and applause was also given for the outgoing General Secretary Mr P Shelton. 
ASSISTANT SECRETARY'S REPORT.
 The Assistant Secretary gave notice of meetings for new club secretaries. the position with next season’s forms and the new League Secretaries roles.
BALANCE SHEET AND STATEMENT OF ACCOUNTS.  These documents, prepared by Mr P Woodhams, and certified by Mr C J Bartlett, were circulated at the meeting and approved.
ELECTION OF CLUBS.  The Barnstaple, Northside Atlantic and Wrey Arms clubs were elected to membership of the League.
CONSTITUTION OF THE LEAGUE for season 2009-2010 as drawn up by the Management Committee was presented to the meeting in accordance with League rules.
PREMIER Appledore, Barnstaple AAC, Bideford Reserves, Boca Seniors, Bradworthy, Braunton, Combe Martin, Georgeham, Hartland, Ilfracombe Town, Morwenstow, North Molton,. Putford, Shamwickshire, Torridgeside, Torrington.
SENIOR Barnstaple AAC, Bratton Fleming, Braunton, Bude Town, Chittlehampton, Combe Martin, Dolton,  Kilkhampton, Landkey, Northam Lions, North Molton, Pilton, Shamwickshire, Shebbear, South Molton.
INTERMEDIATE ONE Anchor, Braunton, Buckland Brewer, Clovelly, Equalizers, High Bickington, Ilfracombe Town, Lynton, Merton, Northam Lions, Park United, Sporting Barum, Torrington, Torrington Admirals, Woolsery.
INTERMEDIATE TWO Barnstaple, Bradworthy, Bratton Fleming, Chittlehampton, Hartland, Landkey, Mortehoe, North Molton, Northam Lions, Northside Atlantic, Pilton, Putford, South Molton, Torridgeside, Woolsery, Wrey Arms.
ELECTIONS.  All the current officers were declared re-elected unopposed with the exception of the General Secretary, Mr P Shelton, who had indicated his intention not to seek re-election.  There being no single nomination for the post of General Secretary the post was spilt into the three positions of League Secretary, Fixture’s Secretary and Registration’s Secretary. One nomination had been received for the post of Registration’s Secretary, that of Mr R Bates, Mr Bates was declared elected.  Nominations from the floor for the posts of League Secretary and Fixture’s Secretary were received for Mr M Tattersall and Mr A Webster respectively both elected unanimously. As a result of nominations received prior to the closing date, and nominations from the floor of the meeting, the other members of the Management Committee for the coming season were declared to be:  A Alcock, B Fishleigh, I Humphries, M Jenkin, T Knight, M Saunders, P Sercombe, with one vacancy  Hon Auditor: Vacant, (Mr C Bartlett having indicated that he was retiring.)
ALTERATIONS TO RULES.    No alterations.
COMMENCEMENT AND CONCLUSION OF PLAYING SEASON.  Approved that as in recent seasons, the season should commence on the penultimate Saturday in August (22nd), and conclude on the second Saturday in May (8th).
HONORARIA.  The honoraria previously given to Mr P Shelton to be divided by three to provide equally honoraria to the three new secretaries. A proposal from the floor by Mr M Saunders to raise all the honoraria by 10% was passed.
ANY OTHER BUSINESS.  No other business.
There being no other business, the chairman closed the meeting at 8.05pm.